HIRING OF PROFESSIONALS AND SKILLED WORKERS

IMPORTANT REMINDERS:

  1. MWO-TOKYO DOES NOT COLLECT FEES FOR THE VERIFICATION PROCESS.
  2. Use A4 SIZE bond paper
  3. Do not staple the documents, you may only use paper clips.
  4. The documents should be arranged/organized following the checklist.
  5. ALL details must be ENCODED/TYPE-WRITTEN (no ERASURES).
  6. Signatures and Hanko must be ORIGINAL (E-signature is not acceptable)
  7. All documents in Japanese language shall be translated to English. All translations shall either have a certificate of translation or at least affix the name, signature and/or inkan of the person who translated the material.
DOCUMENTARY REQUIREMENTS
LIST OF LICENSED PHILIPPINE RECRUITMENT AGENCIES (PRAs) フィリピン送り出し機関のリスト
I. DOCUMENTARY REQUIREMENTS FOR INITIAL ACCREDITATION【必要書類のチェックリスト】
A. INITIAL ACCREDITATION （新規・更新）
  1. Accomplished MWO Application Form
    =>     MWO TOKYO 申請書
  2. Manpower Request (ORIGINAL) addressed to PRA
    =>     マンパワー・レクエスト/求人通知
  3. Master Employment Contract (ORIGINAL) with detailed ‘Annex A – List of Duties & Criteria’ and ‘Annex B – Salary Breakdown’
    => For Direct and Dispatch Companies, use form: PROFESSIONAL/SKILLED Form 03 
    => For Placement Companies, use form: PROFESSIONAL/SKILLED Placement Form 02

    • All pages must bear original signatures and hanko of the authorized Representatives of the Company and PRA
    • Details of the worker/employee is NOT yet required, leave it blank
    • Contains all DMW/POEA mandatory provisions. If the company has a standard contract, make sure to incorporate all DMW/POEA mandatory provisions.

    NOTE: If the contract is not signed by the Company President/CEO, an Authorization Letter (SPA) must be submitted for this purpose.

    =>雇用契約書 〈花形〉及び “ANNEX A – フィリピン人労働者の仕事内容及び資格” ＆ “ANNEX Ｂ – サラリースキーム/賃金支払い”

  4. Recruitment Agreement (ORIGINAL)
    => Use form: PROFESSIONAL/SKILLED Form 04
    => Should be notarized in JAPAN (kosho yakuba)
    => The PRA signatory should be the person registered/reflected on the DMW database as the official representative
    => 会社・雇用主及び送り出し機関の協定書
    => DMW様式を使用し、日本で公証されたもの
  5. Clear Passport copy (or any valid government-issued ID) of the Employer/Company Representative
    => 受入れ機関代表のパスポートの写し又は身分証明になるもの（運転免許証/マイナンバーカードの写し〈表のみ〉及びその翻訳。翻訳には、翻訳者の署名が必要です。
  6. Clear Passport Copy (or any valid government-issued ID) of the Official Representative of the PRA
    =>DMW 送り出し機関代表のパスポート又は身分証明になるものの写し及びその翻訳
  7. Copy of the valid PRA license
    => 送り出し機関DMW営業許可書の写し
  8. [A] For Companies:      Company Registration (Tokibo Tohoun)
    [B] For Sole Proprietorship:      Latest tax payment receipt
    => [A] 法人の場合: 登記簿謄本「履歴事項証明書」及びその翻訳
    => [B] 個人事業の場合: 納税証明書・納税申告書の写し及びその翻訳
    => 翻訳は翻訳者の署名が必要
B. ADDITIONAL DOCUMENTS FOR DISPATCH COMPANIES（派遣会社の認定登録 追加書類）
  1. Documents for Initial Accreditation (No. 1 – 8）
  2. Dispatch License
    =>     派遣会社の営業許可書の写し及びその翻訳
  3. List of Names and addresses of Clients
  4. Manpower Request from the Clients
  5. Notarized Basic Dispatch Agreement Dispatch company and its clients
C. ADDITIONAL DOCUMENTS FOR PLACEMENT AGENCY （紹介会社の認定登録 追加書類）
  1. Documents for Initial Accreditation (No. 1 – 8）
  2. License as Placement Company
    =>     紹介会社営業許可書の写し及びその翻訳
  3. Manpower Request from the Direct Employer addressed to the Placement Company ORIGINAL)  
  4. Full Company Registration/Tokibo Tohoun (ORIGINAL) of the Direct Employer
  5. Notarized Service Agreement between the Placement Company and the Direct Employer 
  6. Notarized Joint Affidavit of Undertaking and Assumption of Responsibility by the Placement Company and Direct Employer to monitor the OFW 
II. DOCUMENTARY REQUIREMENTS FOR RENEWAL OF ACCREDITATION【必要書類のチェックリスト (更新）】
A. RENEWAL OF ACCREDITATION （更新）
  1. Accomplished MWO Application Form
    =>     MWO TOKYO 申請書
  2. Manpower Request (ORIGINAL) addressed to PRA
    =>     マンパワー・レクエスト/求人通知
  3. Master Employment Contract (ORIGINAL) with detailed ‘Annex A – List of Duties & Criteria’ and ‘Annex B – Salary Breakdown’
    => For Direct and Dispatch Companies, use form: PROFESSIONAL/SKILLED Form 03 
    => For Placement Companies, use form: PROFESSIONAL/SKILLED Placement Form 02

    • All pages must bear original signatures and hanko of the authorized Representatives of the Company and PRA
    • Details of the worker/employee is NOT yet required, leave it blank
    • Contains all DMW/POEA mandatory provisions. If the company has a standard contract, make sure to incorporate all DMW/POEA mandatory provisions.

    NOTE: If the contract is not signed by the Company President/CEO, an Authorization Letter (SPA) must be submitted for this purpose.

    =>雇用契約書 〈花形〉及び “ANNEX A – フィリピン人労働者の仕事内容及び資格” ＆ “ANNEX Ｂ – サラリースキーム/賃金支払い”

  4. Recruitment Agreement (ORIGINAL)
    => Use form: PROFESSIONAL/SKILLED Form 04
    => Should be notarized in JAPAN (kosho yakuba)
    => The PRA signatory should be the person registered/reflected on the DMW database as the official representative
    => 会社・雇用主及び送り出し機関の協定書
    => DMW様式を使用し、日本で公証されたもの
B. ADDITIONAL DOCUMENTS FOR DISPATCH COMPANIES（派遣会社の認定登録 追加書類）
  1. Documents for Initial Accreditation (No. 1 – 4）
  2. Dispatch License
    =>     派遣会社の営業許可書の写し及びその翻訳
  3. List of Names and addresses of Clients
  4. Manpower Request from the Clients
  5. Notarized Basic Dispatch Agreement Dispatch company and its clients
C. ADDITIONAL DOCUMENTS FOR PLACEMENT AGENCY （紹介会社の認定登録 追加書類）
  1. Documents for Initial Accreditation (No. 1 – 4）
  2. License as Placement Company
    =>     紹介会社営業許可書の写し及びその翻訳
  3. Manpower Request from the Direct Employer addressed to the Placement Company (ORIGINAL)  
  4. Full Company Registration/Tokibo Tohoun (ORIGINAL) of the Direct Employer
  5. Notarized Service Agreement between the Placement Company and the Direct Employer 
  6. Notarized Joint Affidavit of Undertaking and Assumption of Responsibility by the Placement Company and Direct Employer to monitor the OFW 

 

III. ADDITIONAL JOB ORDER【必要書類のチェックリスト (）】
A. CHECKLIST FOR ADDITIONAL JOB ORDERS（）
  1. Accomplished MWO Application Form
    =>     MWO TOKYO 申請書
  2. Manpower Request (ORIGINAL) addressed to PRA
    =>     マンパワー・レクエスト/求人通知
  3. VALID MWO Accreditation
  4. Copy of VERIFIED AND REGISTERED Manpower Request from MWO and DMW (Old Position)
  5. Copy of VERIFIED AND REGISTERED Master Employment Contract from MWO and DMW (Old Position)
  6. Master Employment Contract (NEW POSITION)
    • For DIRECT Employer & DISPATCH Company :   PROFESSIONAL/SKILLED Form 03
    • For PLACEMENT Company :   PROFESSIONAL/SKILLED Placement Form 02
B. ADDITIONAL DOCUMENTS FOR DISPATCH COMPANIES（派遣会社の認定登録 追加書類）
  1. Documents for Additional Job Order (III. Additional Job Order; A. Checklist; No. 1 – 6）
  2. FOR NEW CLIENTS:
    1. New Job Order Request from Client addressed to Dispatch Company
    2. Notarized Basic Dispatching Agreement between the Dispatch Company with English translation
      • English Translation MUST bear the name and signature of the translator
    3. List of Names and Addresses of Clients
  3. FOR OLD CLIENTS:
    1. Copy of the verified and registered Manpower Request from MWO and DMW
C. ADDITIONAL DOCUMENTS FOR PLACEMENT AGENCY （紹介会社の認定登録 追加書類）
  1. Documents for Additional Job Order (III. Additional Job Order; A. Checklist; No. 1 – 6）
  2. FOR NEW CLIENTS:
    1. Job Order Request from actual Employer/Client to FPA
    2. Notarized Service Agreement between the Placement Agency and the actual employer
    3. Notarized Joint Affidavit of Undertaking by the Placement Agency and the actual Employer
  3. FOR OLD CLIENTS:
    1. Copy of the verified and registered Manpower Request from MWO and DMW

 

DOWNLOADABLE FORMS
  1. CHECKLIST OF REQUIREMENTS – GUIDE (1)
  2. REVISED APPLICATION FORM
  3. Annex A & Annex B Form
  4. REVISED RECRUITMENT AGREEMENT PROFESSIONAL
  5. MANPOWER-REQUEST
  6. REVISED-MASTER EMPLOYMENT CONTRACT-PROFESSIONAL-FORM-03
  7. CHECKLIST OF REQUIREMENTS (FOR ADDITIONAL JOB ORDER)